5+ Amazing Employee Warning Letter (Free Template & Sample)

The Importance of Employee Warning Letter

When you run a company, a club, or an organization, you need to make employee warning letter. For those who do not know, an employee warning letter is used to warn the employees when they do something inappropriate which can give negative impacts either to the company or to other employees. Not only the misconduct will affect the employee’s productivity, but it will also lead to disrespect of the management, colleagues, and also juniors. Worse, the misconduct will eventually lead to chaos if it is not being handled as soon as possible.

One of the best ways to stop the misconduct is by writing the employee warning letter to the employee who is committed the misconduct. Commonly, the employer will give the employee a talk before giving him or her the warning letter. You can use the warning letter in many situations, but one thing you need to keep in mind is that the sole purpose of this warning letter is to point out misconduct or wrongdoing.

Reasons to Use the Warning Letter

Before you go making employee warning letter with the employee warning letter template, you need to know when is the best time to use this warning letter. You can use the warning letter when the employee fails to fulfill obligations at work, or when the employee is frequently tardy, or when the employee absence without prior notice, or when the employee is breaching the company’s confidentiality policy, or when the employee is breaching the safety and health policy, or when the employee is breaching the alcohol and drug policy, or when the employee misrepresents one’s qualifications, or when the employee steals something, or when the employee threatens or harms his or her co-workers.

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The Content of the Warning Letter

If you look at the employee warning letter sample, you will see that there are at least four things which should be included in the warning letter. Those things are the personal information of the employee such as the name, the phone number, the address, and the job title; the company’s information such as the name of the company, the manager’s name, and the HR officer’s name; the information about the policy or rule which is broken by the employee; and the suggestion of what the employee should do to improve him or herself so they do not repeat the same mistake.

Those are the short explanation of employee warning letter. Be sure to give one to the misbehaved employee to reduce the negative impact in your company.


employee warning letter example

employee warning letter sample

employee warning letter template

employee warning letter