What Is Included in Invoice Templates
While tab or bill is widely known and used on retail level, invoice is legal document issued by a company in order to get payment for their services or goods. The customers can easily determine prices on every items they have bought or services they got. It is also used to generate the sales report by accounting.
Whether you start an independent industry or working for a corporate, you should be familiar with invoice and what information it should be consisted of.
- Invoice Title
If you care enough, every time you see different invoice templates, you will find the word or tittle Invoice on each of them. Invoice is commercial tool which becomes obligation of every company should have in order to run their business. Considering the title, the releases party will call it sales invoice while the recipient finds it as purchasing invoice.
- Seller’s Company Information
This information is usually written default on every invoice released by the company. This is essential because your customer should be able to tell where the invoice comes from. The information generally consists of some elements.
First, the legal name of your company along with its specialization. After the name, the next information should be address. You should make it complete to the postal code, so your customer can easily proceed anything through mail if they needed to.
The third element on your company information is contact details. You should include phone number and email as well. It is fundamental in order to provide easy and quick communication. Especially if your client prefers to pay you through PayPal, the email you have should be a valid one.
- Recipient Details
After the company information, the next important element in your invoice templates is your buyer details. Any information you got from them should be written properly including the one who you contact with, the company name and its address, also the contact number and email address.
- Date Information
Not only the present date which also defining when invoice is generated but also another date of important information. It is including the goods delivered date and payment due date. Delivery date can be determined based on acceptance receipt you have. Meanwhile payment due date is varies based on company’s policy and agreement with the client.
- Invoice Number
Invoice number should be unique. There shouldn’t two invoice with same number. This shows how credentials your computing is. You can modify the number in varies method depend on your preferences. Invoice number is the second important number after the amount itself. It helps you for easy filing as well as searching for it in the future.
- Transaction Details
It provides the whole transaction information in details including the description of products or services, quantity, price per unit and also total cost. At the lowest line, there should be the total amount after being added with tax. The information should be presented in itemized form, so your customer can read it clearly.
- Payment Procedure
If your company using a reference code for each client, you should write it without mistake aside from the bank account number.
A reference code will help you identify client when you receive credit report from bank.
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