When we talk about status reports, we shouldn’t talk about processes but focus on results. Because there is no benefit when discussing events that have passed. The most important thing is the future of a project. So we provide you with the simple report status template free to make you more easier to write your notes.
You can start the discussion of what is a status report, what are the important things in a status report, how to write it, and various forms of report status templates.
What is the Report Status Template?
As mentioned above regarding the meaning of the report status template. If you have new projects, remember to understand the key to the success of your projects. So you can analyze your project journey as stated in the report status template.
Our simple report status template is free but easy for you to understand, so you can always create your status report. Some people choose to focus more on the process rather than the results. But that would only reflect that he was trying to escape from the results, which he said would be far from expectations. So they will think the process is more important. That is true if you make it as learning material.
But the most important thing from the status report template is the results. So, you begin to map how you will travel to complete your project.
Before making a report status template, you need to prepare a lot of questions. These questions will bring your report in more detail and more visible to your needs.
The Important Key of Report Status Template
Several important elements are key to the success of your report status template. You must be looking forward to when the results exceed your expectations or at least according to your target.
The Status of Measuring
You can use color in your report notes to analyze status reports. For example, you can give red to the parts that are the core of the problem or issue that can affect the project. So that gives us a sign that there are problems that must be resolved immediately. You can use yellow to mark problems, but you have also found a way to overcome them. You can use yellow to mark problems, but you have also found a way to overcome them. The green color indicates the project is progressing within the timeline.
The Overall Status of The Project
This second thing will let you know whether the project is still going according to plan or will be delayed. You can break down this overall status if you want into several categories. You can provide categories, such as financial, management, quality issues, etc.
The Status of Milestones
A milestone is a relevant event or work product within a project which has been accomplished. It’s important to include these in your report when applicable. When adding the milestone, you should be sure to include the name of the milestone along with the project plan, the start and end dates of the milestone, the current status of the milestone, and the issues or risks that are related to the milestones which have not yet been accomplished.
Any Issues, Risks, and Concerns
There may be a number of issues, risks, or concerns that still need to be clarified. You identify everything that has the potential to pose a risk and include it in the status report. You can also enter anything that has happened or disturbing warnings.
The Project Accomplished
Another important thing is that you can write in detail all that relates to the project. This method is used to inform your team and the key stakeholders. You can’t write it in detail because of time constraints, but it’s better to include it.
The Major Objectives and Action Items
When you make a report, try to include all major objectives. Action items, on the other hand, refer to specific actions which are assigned to a specific individual. You can enter the requested date and the due date.
The Major Decisions
It becomes important when you can enter all major decisions. The content can contain problems and issues that may arise. The decisions must be accepted and agreed upon by the majority before they are officially documented.
Including all these key elements of the report status template will ensure that your progress report will be an effective one. Reconsider these important elements and gather the information needed before you begin writing your report.
The Benefits of Using Report Status Template
Some of the benefits you can get when deciding to make a report status template are as follows.
Stay Focused on Big Projects
When you have a huge project, you will be focused on that project from the start until the end. Because there are many stakeholders you will also be involved with, so you should be able to make as detailed a status report as possible.
Know the Problems Early
In addition, you can start preparing anything that is an obstacle so that you can prepare the solution from the start. You can give highlights to parts of the report that should be concerned about the sustainability of the project.
Keep All Information Safe
The other benefit is to document everything about the project. You can save all documents related to the project’s progress as your supporting material in case something happens. So, you already have guidelines for completing the project as soon as possible.
Stay on the Right Path
The report status template will relate to the target or goal that you have set since the beginning of the project. You can describe your big goals as a result of the project. Well, the report status template helps you to see the big picture of the target you made at the beginning. So you will keep on the track.
Talk Openly with Everyone
This report status template is also a means of communication between stakeholders or participants involved in the project. This will maintain the transparency of the project if there are obstacles in the middle of the journey or progress.
Check How Things Are Going
Making a regular report status means that the project manager performs a regular analysis of the project’s performance. All the aspects of the project are analyzed. That means all the actions that need to be implemented are done.
Feel Good and Stay Motivated
The report will serve as a motivation and inspiration for you and everyone involved. When you see that your project is progressing as it should be, it gives you a good feeling.
Tips for Writing Effective Report Status Template
Some people will argue that communication is the most important element in status reports. To make an effective report on the status template, you must organize all the information and then communicate it.
As mentioned above, the questions you make will help you create a report status template. Because with questions, all obstacles and concerns will be answered.
The second tip is that after you are able to make a detailed list of questions, then you need to focus your report on the results. Some people still many who like to discuss what has been done but still need to plan what will be done next.
As if they are still carried away with the activity that has passed, they still like to discuss it even though the way it is discussed does not make the project process better.
Enter 7 important elements that have been mentioned above as a key in the report that you make. These elements summarize the complexity you feel when creating a status report.
So that your status report is more interesting for people to read, then use things that are visual to complete it, such as colors in your status report so that your report will not only be plain text.
The next tip is to keep your report brief. Use the report status template that is commonly used even though your format is considered more interesting. It will take more time to learn about the report format that you created if it’s different.
Simple Report Status Template Free
Finally, you should have the answers to all your questions. After you proceed, you are expected to have answers to the questions you asked earlier.
Here, we provide various report status templates that you can use easily.
Status Report Template Excel
Status Report Template Word
Status Report Examples
Status Report Project Management
Weekly Report Status Template
Progress Status Report Template
How to Write Report Status Template?
The first thing you need to prepare in making a report status template is to make a list of questions related to your project. You can also enter some questions related to the process so that progress is known from the project that has been running.
Those questions will also help you anticipate obstacles when the project is running so that you can know early if you need help to complete the project. You can detect what needs are not being met so you can seek help immediately.
Besides that, the detailed questions that you have made also contain content about how you will complete the project. Because you will soon find out the way you solve the problem and the way you reach your goals.