Recognition Letter Example – 9+ Free Template

Recognition letter example – Recognition letters are sent to the employees from employers to show respects and appreciations for the achievement they have made. It is expected that employers can do more after that. In the workplace, attainments are able to achieve well by certain employees. Of course, it tends to give positive effects for the company in general. Sure, those employees need to be appreciated and even awarded by certain gifts, bonuses, or at least praises. In this case, the employer needs to send him or her a recognition letter.

What is a Recognition Letter?

It is a special note from a boss to an employee. It says “thank you” for doing a great job at work. It’s written to show the employee that their hard work is noticed and appreciated.

3 Main Points of Formal Recognition Letters

There are some points that must be included in a recognition letter sample. Each of them is explained as follow.


If it is needed, the letter must have a title that describes the name of the company and where the letter is published. It is just similar to other formal letters, in general. The presence of the title just shows the formality of the letter and to let the employee know how important it is.

Next, it is followed by the heading of the letter. The heading consists of the name of the employee along with his position and even address. In a recognition letter example, the letter is sent to Grace Williams. It means that there must be Williams’ name along with some kinds of personal information about her.


Similar to other formal letters, there must be a greeting and opening that directly shows what attainment that has been achieved by Williams. There are the shows of gratitude that she has done this thing. It is followed by the awards that will be given to her and possible prospect to get later. Not to forget, there must be motivation words that she must improve her achievement later. Those points are divided into some short paragraphs.


The closing consists of your name as the sender along with some personal details. They are including your position and address where the letter is made. Then, it is closed by a signature.

Crafting the Perfect Recognition Letter

Writing a recognition letter can be a fun way to show someone at work that they did a great job. Here’s a simple guide on how to create a letter that makes your teammate feel super special and appreciated.

Step-by-Step Guide to Writing a Recognition Letter

  1. Start with a Friendly Greeting: Begin your letter with something like, “Dear [Employee’s Name],” to make it feel personal.
  2. Say Thank You Right Away: In the first few sentences, tell them thank you for their hard work. Mention the specific thing they did that you’re thankful for.
  3. Explain Why Their Work is Awesome: Tell them how their hard work helped the team or the company. For example, maybe their idea made a project much better, or they worked extra hard to finish something on time.
  4. End on a Happy Note: Finish your letter by saying you’re looking forward to seeing more of their great work. Something like, “Keep up the fantastic work!”
  5. Sign Off Kindly: End with a friendly goodbye like, “Best regards” or “Sincerely,” and then your name.

Choosing the Right Words and Tone

  • Be Friendly and Honest: Your letter should sound happy and honest. Like you’re talking to a friend who you’re really proud of.
  • Stay Professional: Even though it’s friendly, remember to keep it professional.

Making the Letter Personal

  • Use Their Name: Always use the person’s name.
  • Talk About Their Specific Work: Mention the exact thing they did that was so good.
  • Make it About Them: The letter should focus on the person you’re writing to.

When you take the time to say thank you, it shows you care about the people you work with. So, go ahead and write a letter that’ll make your teammate’s day!

Using Templates for Recognition Letters

Writing a recognition letter can be easier if you use a template. A template is like a guide that helps you write your letter.

Advantages of Templates for Recognition Letters

  • Saves Time: Templates give you a starting point, so you don’t have to write the whole letter from scratch.
  • Keeps It Organized: A template helps you remember all the important parts of a recognition letter, like saying thank you, talking about what they did well, and wishing them good luck.
  • Makes It Easy: Sometimes it’s hard to find the right words. A template has words already in it that you can use or change a little to say what you want.

Customization Tips: Making the Template Yours

  • Change It Up: Even though the template has words in it, you can change them to make them sound more like you. Add your own words that show how you really feel.
  • Talk About Their Special Work: Mention the specific thing the employee did that was great. This makes the letter feel more personal.
  • Use Their Name: Always use the person’s name in the letter.

Just remember to add your own touch to make each letter special for the person who’s getting it.

Types of Recognition Letters

Recognition letters are a great way to say “good job” to people at work. There are different kinds of these letters, like informal, semi-formal, formal, and thank you letters. Let’s talk about each type so you can pick the best one for saying thanks!

Informal Letters

Recognition Letter Example - Example of an Informal Recognition Letter

Recognition Letter Example – Example of an Informal Recognition Letter

  • Friendly and Casual: These letters are like a note from a friend. They are not too formal and use simple, everyday words.
  • Good for Small Wins: Use them when you want to say thanks for small things, like helping out in a small task or being a good team player.

Semi-Formal Letters

Recognition Letter Example - Example of a Semi Formal Recognition Letter

Recognition Letter Example – Example of a Semi Formal Recognition Letter

  • A Bit More Official: These are a mix of friendly and formal. They are polite but still have a friendly tone.
  • When to Use: Good for saying thanks for things like leading a small project or doing a good job in a team meeting.

Formal Letters

Recognition Letter Example - Example of a Formal Recognition Letter

Recognition Letter Example – Example of a Formal Recognition Letter

  • Very Professional: These letters are official and use formal language. They are often used for big achievements.
  • Perfect for Big Achievements: Use them for major successes like completing a big project, winning a big client, or reaching an important work anniversary.

Thank You Letters

Recognition Letter Example - Example of a Thank You Recognition Letter

Recognition Letter Example – Example of a Thank You Recognition Letter

  • Just Saying Thanks: These are all about saying thank you in a nice way. They can be informal, semi-formal, or formal.
  • Great for Any Time: You can use these letters anytime you want to thank someone at work, no matter if it’s for something big or small.

Choosing the right type of recognition letter depends on what the person did and how formal you want to be. Each type has its own special way of making someone feel really appreciated! ????????????

Recognition Letter Example

Recognition Letter Example - recognition letters for employees

Recognition Letter Example – recognition letters for employees


Recognition Letter Example - recognition letters samples

Recognition Letter Example – recognition letters samples


Recognition Letter Example - recognition letters templates

Recognition Letter Example – recognition letters templates


Recognition Letter Example - recognition letters

Recognition Letter Example – recognition letters


recognition letters examples

recognition letters examples


Other Thinks to Recognize Employees

Here are other thinks to recognize employees:

Give Some Shout-Outs

  • Cheer for Them: Let everyone in the office know when someone does something great. This is like giving them a high-five in front of the whole team.
  • Public Praise: Saying “great job” in front of others can make an employee feel super special.

Offer Fun Learning Opportunities

  • Cool Projects: Give your team chances to do different things, like fun projects or activities. This is a nice break from regular work.
  • Grow Skills: These opportunities can help them learn new things and grow their skills.

Take Your Employees Out to Lunch

  • Free Lunch: Who doesn’t love a free lunch with their boss? It’s a way to say thanks and spend some fun time together outside of work.

Give Simple Gifts

  • Little Presents: Small gifts like movie tickets or gift cards are a sweet way to say thanks. They don’t have to be expensive to show you care.
  • Thoughtful Surprises: These little surprises can really brighten someone’s day.

Throw a Party or Host a Fun Competition

  • Celebrate Together: A party or a fun game at work is a great way to thank the whole team.
  • Potluck Party: If a big party isn’t possible, try a potluck where everyone brings in a dish to share.
  • Office Games: Get creative with some friendly competition that everyone can enjoy.

Encourage Team Recognition

  • Peer Praise: Recognition feels great from a boss, but it’s also nice to be recognized by coworkers.
  • Involve Everyone: Encourage your team to celebrate each other. Maybe have an “Employee of the Week” that everyone votes for.


Why Should Managers Write Recognition Letters?

Managers should write it because they make employees feel valued. When employees know their work is seen and appreciated, they are happier and often do even better at their jobs.

How Often Should You Send Recognition Letters?

There’s no set rule for how often to send them. It’s a good idea to send one whenever an employee does something really great. It could be for finishing a big project, helping out a lot, or even just being a great team player.

Can Recognition Letters be Emailed?

Yes, they can be emailed. Emailed letters are fast and easy, but sometimes a handwritten note can feel more special.

Should Recognition Letters be Formal?

They don’t always have to be formal. It depends on what you’re saying thank you for and your company’s style. Sometimes a friendly, casual letter is perfect.

In general, the letters to recognize the employee’s achievements can just be different from one to another. It is not a problem as long as the letters are still in a formal situation. If you are just confused in writing one, a recognition letter template is available out there to help you ease this job. After finding the template, you can just start to write or type down the recognition letters to the employee’s achievement.